As a wedding planner or a wedding day coordinator, we have to be prepared for absolutely everything. That is exactly why we have to have a wedding day planner emergency kit. So this is what I keep in my wedding day emergency kit.

The Perfect Planner Bag

First, let’s talk about my bag. You can’t have a wedding day emergency kit without some place to put it. There isn’t exactly an enormous market for bags specifically for planners. So I got creative in my search. My goal was to find something with a lot of pockets that was lightweight, rollable, and compact. This Provka Rolling Makeup Bag from Amazon is PERFECT.

The top section is where I keep my large items. The zipper flap has a mesh pocket that is perfect for small objects. There are two side pockets with three stretchy pockets inside. And the main front pocket has four containers in it. Plus, if you don’t want it to be rollable, the wheels are detachable! If you prefer carrying a case, there is velcrow on the bottom. I LOVE it.

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Main Bag Pocket

Hair Dryer

These are all the goodies and gadgets that I keep in the main pocket. If anyone in the wedding party needs a hair dryer, I keep this cute foldable Conair Travel Hair Dryer in the top. Maybe water spilled on a dress or it rained and someone needs to fix their hair.

Label Maker

I also have my bluetooth label maker. You never know when that may come in handy. It’s the P-touch Cube Plus by Brother and it takes a variety of sizes for tape. Plus, I can use my phone and print it right from there.

Lint Roller

I actually carry two of these (one in my fanny pack), but I love my Flint lint roller. It works super well. What I love most about the Flint lint roller is how easy it is to open and close. So the sticky sheet stays sticky instead of getting whatever on it when you store it.

Sewing Kit

When I tell you that EVERY planner and coordinator should have a sewing kit, I mean EVERYONE should. I don’t even know how to sew. Well, I can do a very basic stitch, but usually at least one family or wedding party member knows how.

A while back, I was at a wedding where the poor bride’s dress broke as her maid of honor was buttoning her in. It was a complete accident, but luckily the bride’s sister had some extra purple thread for their wedding party dresses. Although she didn’t have white or a full kit, that little bit helped keep her dress up and closed. But it delayed the getting ready by about 45 minutes. You never know when you’re gonna need it.

Umbrella

I keep a small umbrella in my bag. I do, of course, have several clear umbrellas for photographing wedding parties and couples in the rain. But having a quick umbrella with me always in case I can’t run to my car is vital.

Fan

When it’s hot outside, I always carry a mini fan. Especially June and July weddings on the East Coast. Humidity is a killer, especially in wedding attire. I also carry a neck fan for myself because I’m running around already, add the heat, and well, that’s a no thanks lol.

First Aid Kit

One of the most important items in my wedding day planner emergency kits is a first aid kit. This kit has a variety of bandages, gloves, burn cream, medical tape, medical scissors, and even an instant ice pack. It’s such a great price on Amazon, too. Put one in your car, kit, home, and wherever.

Lightbulbs

This is more for photography, but I also have some daylight bulbs in case a getting ready room is too dark. I use daylight because it’s the best neutral color for light instead of that terrible orange light.

Iron & Steamer

Finally, I keep a small portable iron and steamer with me. Maybe the linens, dresses, or suits have wrinkles in them and someone didn’t bring an iron or steamer. I love that this is two in one, too. I’ve used this a few times and what is also impressive is the fact that it doesn’t leak water!

In the mesh zipper pocket, I keep manuals for all the tech gadgets, and the guide for the first aid kit, as well as refills for the flint roller.

Side Pockets

There are two symmetrical pockets on either side of the bag. Since this is a makeup bag, the design of the pockets specifically accommodates products that are prone to getting dirty easily. So these pockets are perfect for wipes, sprays, and anything that gets wet. In the first side pocket of my wedding day planner emergency kit, I keep:

• Tums
• Eye Drops
• Contact Solution
• Tissues
• Pepto Bismol

On the other side, I keep:

• Wet Wipes (and some wet wipes for sensitive skin)
• Candle Lighter
• Lotion
• Bug Spray
• Hair Spray
• Sun Screen
• Dove Travel Deodorant
  • For Masculine Scented Deo

Front Pockets With Containers

Finally, in the main pocket on the bottom, there are four zipper containers. I keep mine labeled so I can keep them organized. This flap also has a zipper pocket. I keep extra bathroom wipes in there.

This is what I keep in the first container of the makeup bag.

• Safety Pins in various colors
• Bobby Pins in various colors
• Earring Backs
• Boutonniere Pins
• Clear Adhesive Foot Inserts

In the second container, this is what I keep in it.

• Q-tips
• Mouthwash
• Hand Sanitizer
• Toothpaste
• Nail Clippers
• Shout Wipes
• Eyelash Glue

This is what I keep in the third container.

• Mini Toothbrushes
• Chapstick
• Pepto Bismol Chewable Tablets
• Tylenol
• Floss Picks
• Allergy Pills (seriously, as someone who is allergic to everything, these are my fave and they are non-drowsy!)
• Hot Hands (for those cold weddings!)

Finally, this is what I keep in the fourth and final container.

• Scotch tape
• Double-sided tape
• Super Glue
• Batteries
  • AAA
  • AA
  • C
  • D
  • 9V
  • 2032
  • 76A
    (If you’re looking for rechargeable batteries, I highly recommend Pale Blue. I use them, too.)
• I also keep the hair dryer accessories here since they fit perfectly in the container

Bonus: Binder With Shoulder Strap

As a bonus, this company has this amazing binder with a shoulder strap. It’s perfect for carrying all of your printouts, papers, pens, phone, and any other important files you need. Plus, it has a luggage strap in the back and sits perfectly on the makeup bag. So you can match all day.

Bonus: Waist Bag

One more bonus, my wedding day planner emergency kit would not be complete without a waist bag. It’s good to have a few things on me at all times. This is my absolute favorite waist bag because as a plus-sized girl, this fits around my waistline without needing an extender! It comes in a bunch of different colors and have many spacious pockets. And it costs less than $20.

In my waist bag, I have:

• Another pair of foldable scissors
• A screwdriver
• Business cards (use code TMGrey for 30% off)
• The rain cover that came with my waist bag
• Pens
• A Portable Charger
• Band aids from the first aid kit
• A second Flint Roller
• Crochet hooks (for dress buttons)
• Advil
• Safety Pins
• Bathroom wipes
• Shout Wipes
• Reusable Straws
• Ring cleaner pen
• And it’s the perfect place for my phone, some cables, and my car keys!

I hope this thorough list of what I keep in my wedding day planner emergency kit helps you be prepared for every wedding you are planning and coordinating.

Taliya Michelle is a New Jersey Certified Wedding & Event planner and wedding photographer. TM Grey Photo and Events focuses on bright & bold stories & genuine smiles. Check out more love stories and planning tips on the journal. Want TM Grey Photo & Events to tell your story? Let’s chat.

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